工作內容
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Key Responsibilities:
Administrative Support:
- Provide comprehensive administrative support, including answering telephones, scheduling appointments, responding to requests, preparing correspondence, managing files, maintaining office supplies, and inventorying communication materials. - Prepare purchase orders and work orders as needed to support office operations. - Manage the CAO‘s calendar, ensuring they are prepared for all meetings, coordinating schedules, and providing necessary materials and information. - Greet all visitors and provide excellent customer service to maintain a positive image of the department and the school. - Manages creation of alumni cards. - Coordinate mailings of office publications, letters, postcards, alumni initiatives, etc. - Manage expense reports, travel reports, etc. when necessary.
Event Coordination: - Assist with the coordination of events by liaising with venues, managing vendors/suppliers, handling guest lists and invitations, and overseeing logistics to ensure smooth and successful event execution. - Create and manage nametags, registration links, and attendee lists for events.
Database Management and Reporting: - Assists with summer, annual, or project-based data entry in RE. - Assists with updating alumni database in RE and FS. - Assists Alumni Office as needed with data entry. - Generate queries and reports to support outreach efforts for parents and stakeholders. - Specifically manage database entries related to alumni relations, including tracking engagement, donations, and event participation. - Must possess strong attention to detail and accuracy in database management tasks.
Production of Advancement Materials: - Work with the entire office to coordinate with different vendors for the production of advancement materials, mailings, and other promotional items. - Assist in the production of advancement office materials, including layout, graphics, printing, distribution, and updating content on the website.
Additional Responsibilities: - Support in maintaining accurate records and conducting regular data audits to ensure data integrity. - Assist with special projects and initiatives as assigned by CAO.
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